Tutorial and Workshop Proposals

Proposal Format

The initial submission of a tutorial or workshop contribution must be accompanied by a summarizing (at most) two (2) pages in the following specified format as a PDF file. Please number and clearly delineate each section.

Organizers (complete address, phone, and email)
Abstract (less than 200 words, indicate full or half day, workshop or tutorial)
Motivation and objectives (less than 300 words)
List of topics
List of presenters with affiliations and status of confirmation
Intended audience
Tentative schedule and agenda (*)
Contents of the workshop / tutorial proceedings (if any, indicate paper or abstract proceedings, or poster sessions, etc.)
Relation to the previous workshops/tutorials (if any)
(*) Date and time: September 28 (9:00-17:00). Note that the date and time proposed by the organizer may be changed in the final program, according to the balance of topics and schedule.

Submitting a Tutorial or Workshop Proposal via PaperPlaza Edit

Proposals, no longer than 2 pages in length, following the format above must be submitted online via the PaperPlaza system by the deadline.

Completed proposals should be uploaded through ras.papercept.net using the appropriate link provided.


Robots addresses fundamental issues in coexistence of robots and humans from psychological and philosophical aspects over interaction and communication mechanisms to technological systems and architectures. Authors will have choice of ordinary “oral session” or “interactive oral session” that requires 3min. of plenary talk, poster and exhibition of robots/systems. Toyama city is located in the center of Japan, and surrounded by beautiful nature such as the Japan Sea and Alps. One can travel to the three big cities, Tokyo, Osaka, or Nagoya in only a few hours by JR train. There are international flights to Seoul, Vladivostok, Dalian and Shanghai

Relevant Topics
– Auditory cognition: cognition/interpretation of voice, sound, or language
– Haptic interaction 
– Motion planning and navigation in the vicinity of humans
– Novel interfaces and interaction modalities
– Robot software architecture and development tool
– Visual sensing and cognition: gesture, posture, face, facial expression
– Context awareness and intention understanding 
– Knowledge and inference processing
– Machine learning and adaptation in human-robot interaction
– Motivations and emotions in robots
/Aesthetic Issues
– Evaluation methods and new methodologies 
– Human factors and ergonomics in human-robot interaction
– Innovative robot designs for human-robot interaction
– Sociality/personality of robots or virtual characters
Case Studies
and Applications
– Androids and other applications
– Assistive robotics for supporting the elderly or people with special needs
– Robotic companions and social robots
– Robots in art, education and entertainment
– Virtual and augmented tele-presence applications


Acceptance of your paper is made with the understanding that at least one author will attend the conference to present the paper. If a paper is not presented during a session, it causes severe disruption to the session. To avoid such interruptions, we would greatly appreciate it if you would write an email to secretariat and withdraw your paper as soon as possible in the event that you or a co-author cannot attend the conference to present the paper.

Draft Papers:

Draft reviews are single-blind. Please include author names and affiliations.

Preparation of Final Camera-Ready Papers:

Final papers should be up to 6 pages long. Note, accepted papers for the proceedings can be up to 8 pages long, with extra page charges (for each page beyond 6 pages), see below, maximum 8 pages. The paper size for the final submission should be A4. All necessary forms needed for submission of your final manuscript will be created by the electronic submission website at the time of final submission. Authors need to sign and submit the IEEE copyright release form and will only be able to upload papers once they have completed the copyright transfer process. Electronic submission of the final camera-ready version of the manuscript.

Authors must carefully consider the reviewers’ comments and take them into account when preparing the final paper.

If you have any questions concerning the submission of your final paper, please check the conference submission website. If your question is still not answered then contact secretariat-roman2009

Templates and Submission Procedure:

Authors should use the templates provided by the electronic submission system. The templates for A4 paper should be used.

The manuscript submission website will require that you submit your abstract and make any final changes to the author list and title of the paper before uploading the paper.

All authors and co-authors must be registered in the electronic system. It is the corresponding author’s responsibility to ensure that the complete author list and the correct title are being entered. This information will be used for the conference programme and the proceedings.

Authors should adhere to the following steps for submitting the paper:

Create an account: go to ras.papercept.net/
PIN and fill out the form Ask all your co-authors to do the same if they do not have an account on the system yet, write down the authors’ PINs (this information is needed for manuscript processing purposes)
Download a template: go to Support
LaTeX Support or MS-Word Support
Use these templates/style files to create the paper, and save in pdf format
Test pdf for compliance: go to PDF test
Upload paper: go to ras.papercept.net/
Submit a contribution
Submit (regular paper, special session proposal, special session paper)
Fill in the form presented on the next page (make sure to enter all author PINs created in Step 1)
Paper length and size:

Submissions should generally not exceed 6 pages. However, accepted papers for the proceedings can be up to 8 pages long, with extra page charges of 10,000 JPY for each extra page exceeding the 6-page paper length – maximum 8 pages. The maximum file size is 2 MB.

Reminder: Final camera ready copy submission needs to be in A4 page size format!

Workshops, Tutorials, Special Sessions:

Proposals are uploaded through ras.papercept.net/ use “special session” type of submission).

Special session papers are upoaded using the code assigned to the corresponding session by ras.papercept.net/ (sould be provided to the authors by the special session organizers).

Japan Human Interactive Robots